DFWAA Auction #3 Information Guide,
Rules and Standards
Auction Information:
Attendance:
Open to the public.
Date: August
24, 2024
Venue:
DoubleTree by Hilton (DFW North)
Address:
4441 W. John Carpenter Frwy, Irving, Texas 75063
Times:
9:00 am Seller s
check in. Please arrive early if you didn t pre-register. Online registration
ends at 10:00 pm, August 23, 2024.
10:00 am Opens
to the public. Buyers can browse auction items.
10:30 am
Auction Begins.
6:30 pm
Auction Ends.
7:00 pm Room
should be cleared of all items.
Seller
Rules:
1. Registration: Sellers may register items in our auction
at any time before or during the Auction. We will have a link to pre-registration form on our DFWAA.org website. During the
auction, we may decline to register items if it is too close to our cut-off
time or if we are over our maximum item limit for the event.
2. Types of Items Allowed: Please limit your auction items to
Fish, Reptiles or other Pet related items. No mammals allowed.
3. Auction Item Limit: DFWAA will limit the overall item
count of the auction to the first 500 items.
4. Seller Fees:
a. Final Auction
Fee: is 15% if sale price is under $20.00 or $3 if it is $20.00
or over. If an item sells for $2.00 or less the item will be considered a
donation to DFWAA.
b. Reserve Fee: is 5% of your reserve price.
c. Buy It Now Price
(BIN): is free, final auction fees still apply.
5. Bump Up Fee: If a seller
wants to move an item up to the front of the line, they can pay a $2 Bump Up Fee.
DFWAA Staff will then move that item to the Up for Auction table
and it will be auctioned as soon as possible. This fee is payable in cash
only.
6. Seller Attendance: Sellers are not required to remain at
the Auction while their items are being sold. But, if
an item does not sell and the Seller is not present at the end of the auction
the item will be considered abandoned and will become DFWAA property. It will
then be sold at any cost by the DFWAA and will benefit the DFWAA. Sellers who
decide to leave the Auction with any unsold items must check those items out with
the clerk at the cashier table.
7. Items Placed on Tables Rules: Items
must be left on tables unless:
a. Fish or animals are in distress or
dead or will be in distress if left for any longer.
b. Item is not as advertised in the
description as determined by DFWAA Staff.
c. Item presents a danger to the staff
or public as determined by DFWAA Staff.
8. DFWAA reserves the right to remove any of a
Sellers items from our Auction at any time. Any reserve fees will be refunded.
9. Packaging Fish: Fish should be packaged in quality
plastic bags, preferably 2 mm or better in thickness, clear plastic, well sealed and packaged in oxygen if not detrimental to
the species. No Zip-Loc bags are allowed.
Buyer
Rules:
1. Entrance Fee:
Entrance is free, bidding requires the purchase of a Bidders
Card see below.
2. Bidders Card:
To bid, buyers are required to purchase a bidders
card from the front desk. Bidders Cards are $5.00. Express Members will get one
free card.
3. Bump Up Fee: If a buyer wants to move an item up to the front of
the line, they may pay a $2 Bump Up Fee. DFWAA Staff will then move that item
to the Up for Auction table and it will be auctioned
as soon as possible. This fee is payable in cash only.
4. Buy It Now
(BIN): If an item has a BIN price listed on its tag a buyer may
purchase it by bringing the item up to the register.
5. Winning Bid: Once an item is
won/sold, the item will be handed to the winning bidder, if possible. When a
buyer is leaving the auction with merchandise they are required to stop by the
cashier and check out. The buyer will get an invoice/receipt marked as paid.
6. Exiting with
Auction Items: Items won at auction must be paid for at the checkout
when exiting. For previous purchases buyers are required to show a receipt
before leaving.
7. PAYMENTS
ACCEPTED:
a. Cash is
preferred (ATM in hotel business center)
b. Zelle
c. PayPal (Friends
& Family)
d. Credit Card
payments will have a flat 3.5% fee to cover our credit card processing fees.
General
Rules and Definitions:
End of
Auction: Auction
Staff can end the auction at any time if the auction has run past a
pre-determined cut-off time. Or if weather conditions are becoming dangerous
(ice or threat of severe weather). This is another reason Sellers must remain
at the Auction with their goods. If the Auction is called the remaining items
registered will all be marked unsold and any bump-up or reserve price fees will
be refunded.
Pre-registration
Form: This is a
Google Form for sellers to register their items prior to the auction. We use
the data from this form to produce stickers for individual items. These
stickers will be available to sellers when they arrive.
Final
Auction Fee: This is
the fee that DFWAA charges sellers based on the Final Auction Bid.
Reserve
Fee: When a seller
wants to make sure their item sells above a certain price they may put a
reserve price on their tag. The Reserve Fee is 5% of the reserve price desired.
Buy it
Now (BIN) Price: Sellers
can put a buy it now price on their item tag so buyers can instantly buy their
item for that price if desired.
Up for
Auction Table: This
is the table that the Auctioneer takes items from to auction off.
Bump Up
an Item: For a fee any
seller or buyer can request from any DFWAA staff member that an item be bumped
up to the front of the line. A staff member will collect the fee (cash only)
and bring the item to the Up for Auction Table. It will be auctioned next
unless there are other Bump Ups already in the queue.
These rules
are subject to change at the DFWAA Boards discretion.
Version 3,
July 12th, 2024